In 2025, increasing legislative complexity, more frequent disclosure requirements, and higher regulatory scrutiny are driving legal teams to modernize compliance workflows. In-house counsel can no longer afford to rely on outdated systems that hinder efficiency and lack essential automation tools.

This article explores the challenges of legacy compliance solutions, the benefits of modern entity management software for global organizations, and how legal technology enables legal teams to achieve more with fewer resources.

The Challenges of Legacy Entity Management Systems

While many global companies are exploring modern legal technology, others remain stuck with manual processes and outdated entity management tools.

Legal teams using legacy systems often face tight compliance deadlines while struggling with fragmented approaches to regulatory adherence and limited functionality. Common issues include:

• Non-Intuitive Interface and Inefficient Workflows: In many cases, legal teams find legacy tools hard to navigate or carry out tasks and use them sparingly, supplementing ineffective processes with manual work.
• Non-Intuitive Interfaces and Inefficient Workflows: Legacy tools are often cumbersome to navigate, forcing legal teams to rely on manual processes.
• Fragmented Records: Systems that store only basic records lead to data misalignment, duplicative processes, and inefficiencies.
• Limited Functionality: Many older solutions lack essential features like e-signatures, customization options, or integrations.
• Lack of Automation: Without automation capabilities, such as compliance reminders or auto-populated reports, legal teams waste valuable time on manual tasks.

Key Benefits of Adopting Modern Entity Software

Instead, organizations that adopt modern technology can enable the full transformation of their compliance work, allowing their legal teams to do more with less while cutting external legal spend.

Centralizing Corporate Records

Modern entity software enables centralized, cloud-based data storage with role-based access for team members across devices and platforms. This not only reduces data access queries but also allows legal teams to focus on strategic tasks.

Saving Time with Automation

Modern entity management software streamlines time-consuming tasks like report generation, template population, and compliance tracking, significantly reducing manual work. Automation accelerates processes, minimizes human error, and allows legal teams to focus on strategic, high-value activities, boosting overall productivity and efficiency.

Improving Quality of Compliance

Automation in modern entity management software minimizes human error, ensuring more accurate data and reporting. Centralized records provide better visibility, while automated reminders help teams meet deadlines, reducing the risk of non-compliance and improving overall regulatory adherence.

Reducing Reliance on External Counsel

Modern entity management software equips in-house teams with tools to handle compliance tasks independently. By streamlining workflows and providing easy access to data, organizations reduce the need for external legal support, leading to significant cost savings and greater control over processes.

How Legal Teams Use Entity Management Software to Drive Efficiency

When legal teams work in entity management software, they can effectively implement best practices for compliance work, operating at scale in the shifting regulatory environment.

Specifically, modern legal team productivity tools allow streamlining multiple compliance-related workflows, including:

• Immediate Access to All Corporate Data: By consolidating all corporate data on a central platform, the teams have information accessible instantly from anywhere and can work across time zones and jurisdictions without waiting for email responses.
• Pushing Data into Reports Automatically: Modern legal productivity tools offer customizable templates and automatically generated reports, eliminating manual work and cutting time on repetitive tasks.
• Requesting Signatures Without Sending Documents by Email: Working in modern entity management software, legal teams leverage integrated signature tools, eliminating scanning and manual signing processes. 
• Ensuring Deadlines with Automated Reminders: Assisted by automated reminders functionality available with Athennian, legal teams can set tasks, track deadlines, and ensure compliance dates across jurisdictions without relying on institutional memory.
• Creating Entities Automatically with Integrated AI Capabilities: When legal teams work in Athennian, they can create legal entities and people's records automatically with AI-based tools, reducing legal department costs and saving multiple hours with automation.

Real-World Results: Transforming Legal Workflows with Modern Tools

When organizations consider modernizing compliance workflows with new legal technology, they are often concerned with the learning curve and having to move their data into a new system. 

Many legal teams transitioning to Athennian entity management software find it easy to use thanks to its streamlined, intuitive UI. Meanwhile, the Athennian team makes easy data migration possible by implementing its proven migration process and providing overall support to clients in using the new system.

Achieving Compliance Confidence

In one case, the Athennian team enabled its legal technology for Hopewell Residential, an award-winning Canadian developer with an annual revenue of over $500 million. The company was looking to replace its existing system with a new platform to create a single source of truth for all corporate records to scale entity data access and automate their reporting and deadline tracking.

By moving their minute books and other data to Athennian, the company was able to drastically improve the speed of their compliance processes and other workflows. Additionally, their teams were able to further automate their reporting and generate org charts and cap tables automatically in Athennian, responding efficiently to investor queries.

Choosing the Right Platform for Your Legal Team

Adopting the right legal tech doesn't just solve today's challenges—it prepares your organization for the future. Working in modern entity management software, legal and compliance teams can access all corporate data across all legal entities with just a few clicks, share data instantly, automate compliance work, and navigate regulatory complexity with confidence.

Ready to transform your legal operations? Schedule a demo of Athennian's Entity Management Platform and see how we can support your team!